Role Summary
Aiyu Japan is an Osaka-based startup operating e-commerce, export, purchasing support, international shipping, and logistics services. As we expand, we are looking for an Administrative Assistant to support daily company operations from our office near JR Shin-Osaka Station. The role covers general administration and back-office work, including document preparation and management, phone and email correspondence, internal and external coordination, and administrative procedures. Training will be provided for our internal workflows and systems.
Responsibilities
- General administrative and corporate support duties
- Prepare, organize, and manage documents, materials, and applications
- Data entry and internal information management
- Handle phone calls, email, and inquiries
- Coordinate with internal and external stakeholders
- Administrative support for applications and procedures
- Support schedules and day-to-day internal coordination
- Manage mail and business documents
- Support office operations
- Enter and update information in internal systems
- Support management and team operations
- Other administrative, general affairs, and operational support as required
Qualifications
- Native-level Japanese is required
- Business-level English or above
- Ability to accurately prepare business documents and email in Japanese
- Comfortable handling phone calls and external communication in Japanese
- Basic PC skills
- Basic proficiency with Word, Excel, Google Workspace, or similar tools
- Able to organize and manage documents and information accurately
- Responsible and careful with details
- Willing to learn new tasks and internal systems
- Able to complete assigned tasks accurately and promptly
- Flexible and able to think independently when necessary
- Available at least 3 days per week and 4 hours per working day
Preferred Experience & Skills
- Experience in general affairs, administration, sales administration, secretarial, or back-office work
- Experience in a startup or small/medium-sized company
- Professional experience using English
- Interest or experience in e-commerce, international business, or logistics
- Spanish language skills are welcome but not required
Ideal Candidate
- Responsible and dependable
- Careful and accurate
- Communicates smoothly with others
- Able to work with speed while maintaining quality
- Flexible when circumstances change
- Understands instructions accurately and can act independently when necessary
- Positive about learning new things
- Comfortable supporting a broad range of company operations
How to Apply
Apply through the Job Application form on our Contact page and send your CV/resume and a short introduction. Recruitment correspondence is handled at jobs@aiyujapan.com.